Built for daycare directors
Every Child's File. Complete. Compliant. Always Ready for Inspection.
Collect enrollment forms, immunization records, and signed consents from parents — automatically. Compliance checklists show you exactly what's missing for every child. Never fail an inspection again.
7-day free trial · Unlimited staff · $99/month after trial
Child Record
Emily Johnson
Completion
75%
Child Enrollment Checklist — 9 of 12 collected
Every child gets a compliance checklist. See what's missing at a glance.
How it works
From zero to a fully compliant enrollment system in one afternoon.
Build
AI creates your enrollment form in minutes. Add signature blocks, file uploads for immunization cards and birth certificates, allergy information — everything your state requires. Upload your existing PDF forms and AI recreates them digitally.
Publish
One link for all parents. Email it, text it, post it on your website. Parents fill out, sign, and scan documents from their phone. No account needed. No app to download. Works on any device.
Records
Every child gets a folder with a compliance checklist. See instantly: Emily has 10 of 12 documents. Missing: immunization records and allergy action plan. Automated reminders email parents until everything is collected.
What every daycare director deals with
You didn't get into childcare to manage paperwork. But someone has to.
Paper folders stuffed in filing cabinets no one can search quickly
Chasing parents for immunization records by text message — for weeks
State inspector shows up — you scramble to find missing forms
New child starts Monday — you don't have their allergy information yet
50+ children, 12 documents each, and no way to know what's missing
Simple pricing. Unlimited children.
One flat price. No per-child fees. No per-staff fees. Every plan includes unlimited users and unlimited enrollment records.
Professional
- Unlimited children
- Unlimited staff
- AI Form Builder
- Enrollment & compliance checklists
- Automated parent reminders
- E-Signatures & audit trail
- Phone document scanning
- 25 GB storage
7-day free trial · No card charged until trial ends
Business
- Everything in Professional
- 100 GB storage
- Priority support
7-day free trial · No card charged until trial ends
Enterprise
- Everything in Business
- Unlimited storage
- Dedicated support
7-day free trial · No card charged until trial ends
Brightwheel charges based on enrollment capacity — the more children you enroll, the more you pay. GetDocsSigned: $99/month flat, unlimited children, unlimited staff. No enrollment fees.
From directors who've made the switch
“I used to spend two full days before every licensing inspection pulling files and making sure everything was in order. Now I just open the Records tab and I can see exactly what every child is missing.”
Daycare Director
47-child facility
“Parents complete enrollment from their phone before the first day. Every document — the enrollment form, immunization records, emergency contacts — is already in the system when the child walks in the door.”
Preschool Owner
Multi-site operation
Testimonials reflect early-access user feedback. Individual results may vary.
Common questions
Can parents fill out forms from their phone?
Does it track immunization record expirations?
What happens when a state inspector asks for a child's file?
Can I set up different checklists for infants vs toddlers?
Is it ESIGN Act compliant?
50 children. 12 documents each. Zero missing.
Compliance checklists that update in real time. Automated reminders that chase parents so you don't have to. Start your free trial today.
Start Free Trial7-day free trial · Unlimited staff · $99/month after trial